Bitbuy is responsible for personal information under its control.
1.1 Accountability for Bitbuy compliance with the principles rests with the senior management of Bitbuy and the person or persons designated by senior management as Privacy Officer, even though other individuals within the organization may be responsible for the day-to-day collection and processing of personal information. In addition, other individuals within the organization may be delegated to act on behalf of senior management or the Privacy Officer.
1.1 Bitbuy senior management has designated a Privacy Officer to oversee the organization’s compliance with these privacy principles. Submissions to the Privacy Officer maybe be made in writing via email at [email protected] or via mail at the following address:
c/o Privacy Officer
341 - 110 Cumberland Street
1.2 To protect your personal information, Bitbuy has put in practice the following;
(a) Company wide policies and procedures to protect client personal information.
(b) Procedures on how to respond to client questions and complaints related to their personal information.
(d) Employee training on the policies and procedures referenced in subparagraphs (a) and (b) above.
2. IDENTIFYING PURPOSES
Bitbuy will identify the purposes for which personal information is collected at or before the time the information is collected.
2.1 Bitbuy collects personal information for the following primary purposes (“identified purposes”):
(a) to provide our products and services, including to open and service your account and to verify your account and your identity;
(b) to be able to facilitate electronic fund transfers to and from your account;
(c) to maintain commercial relations and to communicate with you about your Bitbuy products and services (which will include, but not be limited to: billing, collection, notices for renewal of services, of system upgrades, or any information relevant to your uses of Bitbuy’s products or services);
(d) to identify customer needs and/or preferences and deliver products and services that meet them;
(e) to comply with legal and regulatory requirements;
(f) to collect amounts owing to us; and
(g) to administer and manage our business operations.
2.2 When personal information that has been collected is to be used for a purpose not previously identified, the new purpose will be identified prior to use. Unless the new purpose is required by law, Bitbuy will obtain your consent before information is used for that new purpose.
2.3 Bitbuy collects some user information using third-party analytics platforms. These platforms include but are not limited to Google Analytics, Branch, and Amplitude. These platforms help us understand how users use the Bitbuy platform and services, but none of this information identifies users personally. We use information collected this way to better understand the needs of the Bitbuy user base and the needs of the Bitbuy platform. Bitbuy also uses the information gathered for statistical purposes such as to keep track of the number of website visitors and the specific pages users visit with a goal to introduce improvements to Bitbuy products and services generally.
2.4 Occasionally, we may send you emails and other communications about products and services that we think may be of interest to you. You can unsubscribe from these communications at any time by using the unsubscribe mechanisms provided in these communications. Please note that unsubscribing will not unsubscribe you from account or transactional documents which are delivered to you for non-marketing purposes.
Except where otherwise permitted or required by law, we will obtain your informed consent to collect and retain your personal information. Express consent may be obtained verbally, electronically or in writing. Implied consent may be obtained through your use of a product or service, or when you approach us to obtain information, inquire about or apply for products or services from us. Bitbuy will seek express consent when the information is likely to be considered sensitive.
In certain circumstances, personal information can be collected, used, or disclosed without the knowledge and consent of the individual. For example, legal, medical or security reasons may make it impossible or impractical to seek consent. When information is being collected for the detection and prevention of fraud or for law enforcement, seeking the consent of the individual might defeat the purpose of collecting the information. Seeking consent may be impossible or inappropriate when there is an emergency threatening the individual’s life, health or security, or where the individual is a minor, seriously ill, or mentally incapacitated. In other instances, information may be publicly available. Moreover, Bitbuy may provide personal information to its lawyer or agent to collect a debt, comply with a subpoena, warrant or other court order, government institution requesting the information upon lawful authority, or as may be otherwise required by law.
3.1 Bitbuy will generally seek consent for the use or disclosure of the information at the time of collection. In certain circumstances, consent with respect to use or disclosure may be sought after the information has been collected but before use (for example, when Bitbuy wants to use information for a purpose not previously identified to you).
3.2 Bitbuy will not, as a condition of the supply of a product or service, require an individual to consent to the collection, use, or disclosure of information beyond that required to fulfill the explicitly specified and legitimate purposes.
3.3 An individual may withdraw consent at any time, subject to legal or contractual restrictions and reasonable notice. Bitbuy will inform the individual of the implications of such withdrawal. In order to withdraw consent, an individual must provide notice to Bitbuy in writing by contacting the Privacy Officer using the contact information provided under “1. Accountability”.
4. LIMITING COLLECTION
The collection of personal information will be limited to that which is necessary for the purposes identified by Bitbuy, including under “2. Identifying Purposes”. Information will be collected by fair and lawful means.
4.1 The personal information that we may collect from you includes:
(a) contact information such as your name, address, email address and phone number;
(b) identifying information such as a screen name, account ID, or device ID;
(c) technical diagnostic data such as crash logs;
(d) information about your past purchases of or using Bitbuy products and services;
(e) information about how you interact with our platforms, including taps, clicks, and similar information;
(f) information about the advertisements you have seen using our products and services;
(g) your approximate location;
(h) any photos or videos that you choose to upload
(i) other information that we may need in order to provide you with a product or service; and
(j) other information with your consent, or as permitted or required by law.
4.2 Bitbuy may also collect personal information from such third parties as credit bureaus, employers or personal references, or other third parties that represent that they have the right to disclose the information.
4.4 When you visit Bitbuy, third-parties may place Cookies on your browsers for targeted advertising purposes. If you wish to opt out of third-party advertising cookie tracking, please visit www.aboutads.info or networkadvertising.org/choices.
5. LIMITING USE, DISCLOSURE, AND RETENTION
Personal information will not be used or disclosed for purposes other than those for which it was collected, except with the consent of the individual or as permitted or required by law. Personal information will be retained only as long as necessary for the fulfillment of those purposes, except as otherwise permitted or required by law.
5.1 Bitbuy may disclose your personal information to certain third parties, including to:
(b) a credit collections agency;
(c) emergency services in an emergency situation;
(d) other organizations or agents with whom you have arrangements and to whom you have provided consent directly; and
(e) any other third-party, upon receiving your consent or as permitted or required by law.
5.2 Bitbuy may disclose an employee’s personal information in the following circumstances:
(a) in the administration of that employee’s benefits;
(b) in providing references to prospective employers, upon receiving the consent of the employee; and
(c) as may be permitted or required by law.
5.3 Certain Bitbuy employees may be given access to customer and/or employee information in so far as their duties require access for business purposes. Bitbuy employees are governed by a non-disclosure agreement prohibiting disclosure or use of any confidential or personal information for any purposes other than the stated business purposes.
5.4 Bitbuy will retain personal information for only as long as required to fulfill the identified purposes or as required by law. Personal information that is no longer required to fulfill the identified purposes will be destroyed, erased or made anonymous according to the guidelines and procedures established by Bitbuy.
5.5 Some of our service providers may be located outside of Canada, including in the United States, and as such you acknowledge that your personal information may be accessible to governmental, national security and regulatory authorities in accordance with the laws of these jurisdictions.
Bitbuy ensures that personal information will be as accurate, complete, and up-to-date as is necessary for the purposes for which it is to be used, including to minimize the possibility that inappropriate information may be used to make a decision about you.
6.1 You have the ability to correct or change your personal information in our records, such as your address and contact information. The process for changing your information begins in the account area of your control panel. You may change this information at any time and as often as necessary. If you need assistance or have questions about changing, updating or correcting information, you can contact us via e-mail at [email protected].
Bitbuy protects personal information against loss, theft, unauthorized access, disclosure, copying, use, or modification using security safeguards appropriate to the sensitivity of the information. The nature of the safeguards varies depending on the sensitivity of the information that has been collected, the amount, distribution and format of the information, and the method of storage.
7.1 Methods that Bitbuy uses to protect personal information include:
(a) physical measures, such as locked filing cabinets and restricted access to offices;
(b) organizational measures, such as security clearances and limiting access on a “need to know” basis; and
(c) technological measures, such as the use of passwords and encryption.
7.2 Bitbuy employees are made aware of the importance of maintaining the confidentiality of personal information. Bitbuy employees are governed by a non-disclosure agreement prohibiting disclosure or use of any confidential or personal information for any purposes other than the stated business purposes.
7.3 Bitbuy uses care in the disposal or destruction of personal information to prevent unauthorized parties from gaining access to the information.
9. INDIVIDUAL ACCESS
Subject to certain exceptions prescribed by law, upon written request, we will inform you of the existence, use, and disclosure of your personal information and will provide you with access to that information within 30 days or such other time period as may be permitted by applicable laws. You are entitled to challenge the accuracy and completeness of your personal information, such as your address and contact information, and to amend it or have it amended as appropriate.
9.1 The process for changing information begins in the password protected account area of the control panel. You may change this information at any time and as often as necessary. If assistance is needed, or for answers to questions about changing, updating or correcting information, please contact Bitbuy support via e-mail at [email protected].
9.2 In certain instances, Bitbuy will not be able to provide you with access to your personal information, including where the information contains references to other individuals; where the information cannot be disclosed for legal, security or commercial proprietary reasons; or where the information is subject to solicitor-client or litigation privilege. In each case, Bitbuy will provide reasons for denying any access to personal information.
9.3 When an individual successfully demonstrates the inaccuracy or incompleteness of personal information, Bitbuy will amend the information as required. Where appropriate, the amended information will be transmitted to third-parties having access to the information in question.
9.4 When a challenge is not resolved to the satisfaction of the individual, Bitbuy will record the substance of the unresolved challenge. When appropriate, the existence of the unresolved challenge will be transmitted to third parties having access to the information in question.
If you have a questions or concerns about your personal information, please contact Bitbuy’s Privacy Officer by using the contact information provided under “1. Accountability”.
If your concern remains unresolved by us, you may contact the Privacy Commissioner of Canada at:
30 Victoria Street
Gatineau, Quebec K1A 1H3
Phone: (819) 994-5444
Fax: (819) 994-5424
UPDATES AND AMENDMENTS TO THIS POLICY